Pancake Breakfast Fundraiser

 

Why do we have a fundraiser?
The fundraiser promotes the opportunity for all the scouts and their families in Troop 75/9075 to work as a team to raise funds to pay for camping equipment, badges, patches, maintain our trailer, and other Troop expenses. Troop goal for 2023 is to raise $16,000. Scout sales goal is $400.
What is the fundraiser?
The only required fundraiser for the year for Troop 75/9075 will be the Pancake Breakfast which will take place on Saturday, December 2, 2023 from 7:00 am to 12:00 pm in the Activity Center of Good Shepherd Lutheran Church in Naperville. Scouts need to be there from 6 a.m. to 1 p.m. to set up and clean up.

How will the fundraiser be successful?
The fundraiser will be successful if we receive participation from each scout and his family in selling tickets and working at the pancake breakfast.
Scout Expectations – Minimum Requirements
Based on information from the past eight years of Pancake Breakfast ticket sales and donations, the troop should achieve its goal when each scout participates as follows:
Tier 1: Total sales of $449 or less

  • Scout must participate/work four sales sessions of which one must be a Saturday or Sunday troop sales session.
  • Scout must work the day of the Pancake Breakfast, December 2, 2023, 6 a.m. to 1 p.m.

Tier 2: Total sales of $450 or more

  • Scout must participate/work one Saturday or Sunday troop sales session.
  • Scout must work the day of the Pancake Breakfast, December 2, 2023, 6 a.m. to 1 p.m.
Sales Sessions Types

  • FF = Friends & Family – Each $50 increment in ticket sales to friends, family, teachers, neighbors, etc. counts as one sales session.
  • SS = A three hour selling session – offered by Troop 75/9075 on Saturdays and select Sundays beginning on September 24 and continuing for 7 weeks, ending on November 5. Each three hour selling session counts as one sales session regardless of the amount of tickets sold. Typically, a Scout may earn $35 – $160 during each three hour sales session.
  • AD = Business Ad on placemat – Every $50 counts as one sales session. A small ad is $25; large ads are $50.

Combo: You can combine a $25 Ad and $25 FF to count as one sales session.
Parent Expectations
Parents are expected to be drivers for at least one Group selling session on a Saturday or Sunday. One parent from each scout’s family is required to work a shift at the Pancake Breakfast.
What happens if I don’t meet the minimum requirements?
All Scouts who attain the minimum requirements stated above will pay a lower re-charter fee of $75. Scouts who do not attain the minimum requirements will pay the full re-charter fee of $150.
What happens if I meet the sales requirement, but I cannot work the Pancake Breakfast on December 2?
If a Scout cannot be in attendance to work the Pancake Breakfast on December 2, 6 a.m. to 1 p.m. due to a required school sport, required school function or a family wedding, their parent should email Clare Clayton at clarekclayton@gmail.com no later than November 15 with the reason. Clare will review the request and let you know if it is an approved absence and give the Scout an alternative assignment. If the absence is approved and the Scout completes the alternative assignment, the family will pay a re-charter fee greater than $75, but lower than $150. An unexcused absence or failure to notify Clare Clayton of any scheduling conflicts prior to November 16 will result in the Scout having to pay the full re-charter fee of $150.
What is a “SS” Group Selling Session? A group selling session is a 3 hour period where a minimum of two scouts with a parent driver sell door-to-door in an assigned neighborhood. Scouts must be dressed neatly in their Class A uniforms. All group selling sessions start in the church parking lot. Parents will drive scouts to the assigned areas (maps to be provided) where the scouts will sell during that session. The parent driver watches the scouts from their car as the scouts sell tickets door-to-door. Scouts are not permitted to enter any households for any reason and they cannot accept any food or drink.
All sessions are scheduled in advance with sessions available on Saturdays and two select Sundays starting at 9:30 AM and 1:00 PM. You will now be able to signup online – Link coming soon!

When are “SS” group selling sessions?
Twenty group selling sessions will take place on ten weekends beginning Saturday, September 24th through Saturday, November 5th. Morning sessions run from 9:30am to 12:30pm, afternoon sessions from 1:00pm to 4:00pm. See the sign-up genius for details.
Look for Possible updates and Changes here!


What do the troop families get in return?
Team-building and camaraderie will be achieved between all scouts and their families.
As an incentive each week our highest overall weekend sellers may come in one hour later the day of the Pancake Breakfast (7 a.m. instead of 6 a.m.) and sit together as part of the “Golden Pancake Club” and be personally served a pancake breakfast on a golden platter! We will also give away some small prizes at every Tuesday meeting for the highest morning and highest afternoon weekend seller! More incentives may be added – stay tuned!
Each scout who participates in the fundraiser will receive 20% of his first $200 in ticket sales in his scout account and he will receive 40% of sales above the first $200 in his scout account.

What do we do on the day of the pancake breakfast?
On the day of the breakfast, all scouts and at least one parent from each family arrive at the church at 6:00 AM. We start preparing food and feed all volunteers before opening the breakfast to customers at 7:00 AM. During the pancake breakfast, parents are responsible for all food preparation and scouts serve food and clean tables.
Parent Volunteer Opportunities – Pancake Breakfast Day Positions
Kitchen

  • Pancake Mixers- mix pancakes with mud paddles and drill
  • Pancake Flippers/Chefs-make pancakes on large grills
  • Sausage Bakers-place pre-cooked sausage on cookie sheets and heat them in the ovens
  • Coffee Makers-make coffee in medium-size coffee makers
  • Food Trackers-keep track of food and get additional food if needed.
  • Pancake & Sausage Servers- place pancakes and sausages on platters for the scouts to take to the tables
  • Coffee & Juice Servers-a serving table will be available for the customers to pick coffee, juice and milk. Due to risk of getting burned, scouts are not allowed to serve drinks (including juice and milk).
  • Syrup Re-fillers-refill syrup bottles at syrup station
  • Kitchen Floaters- help in whatever needs to be done
Floor

  • Ticket Tables-collect tickets and keep track of number of customers
  • Floor- help the scouts clean and reset the tables especially during rush times
  • Greeters- welcome customers

Cleaning up will be everybody’s job!
We will also need help on Friday, December 1, 2023 at 6PM in the Activity Center at Good Shepherd Lutheran Church to decorate the room and set up the tables and chairs. The more help we have that night, the earlier we will all get home.
To make this fundraiser a success, we hope that families do not consider this an optional event and that all families (not just a few) will work together as a team to support Troop 75/9075.
Pancake Breakfast Important Dates:
Saturday, September 24: Selling Sessions begin
Saturday, November 5: Last Selling Session
Tuesday, November 18: Placemat Ads due –email to pbcommittee@napervilletroop75.org
Tuesday, November 15: Friends & Family money due – Bring all money and unused tickets to troop meeting
Friday, December 1: Scouts and Scout Leaders Set up at Good Shepherd (Time TBD)
Saturday, December 2: Pancake Breakfast – 6:00 a.m. to 1:00 p.m. at Good Shepherd Church